Executive Director of Fiscal Services

Company: The South Orange County Community College District
Location: Mission Viejo
Posted on: November 12, 2021

Job Description:

South Orange County Community College District

Executive Director of Fiscal Services
Initial Screening Date 11/23/2021

Pay Range: 123 - $163,296 - $229,788 (salary placement in the salary range will be based upon comparable experience and qualifications; increases are given annually thereafter up to highest step)

Classification Benefits:
The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are fully paid by the District. Mandatory retirement incentive is with California Public Employees Retirement System (CalPERS).

PLEASE NOTE: In order to be considered for this opening, you must apply through the District website at

Summary Description:
To plan, organize, coordinate, administer, direct and control the District-wide fiscal programs, operations and activities, including accounting, budgeting, payroll, benefits, irrevocable trust funds, investments, and related employee services; ensure that programs are operating within the appropriate fiscal parameters and remain in compliance with District, local, State, Governmental Accounting Standards Board (GASB) statements and/or federal requirements; ensure timely and accurate submission of all District financial reports, including the annual financial audit and adopted budget and serve as the District Disbursing Officer over commercial checks.

To direct and supervise difficult accounting functions, supervise and evaluate the performance of assigned managerial, professional, technical and support staff; and ensure that Fiscal Services departments maintain strict ethical and legal practices, review procedures and polices periodically and implement improvements; recommend financial policy and procedures.

To foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; lead by example; actively participate in and support District-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.

SUPERVISION RECEIVED AND EXERCISED
--- Receives general direction from the Vice Chancellor of Business Services.
--- Exercises functional and technical supervision over the Assistant Director of Fiscal Services, Payroll and Benefits Manager, District Accountant, and other personnel as assigned. Works closely and cooperatively with the Vice Presidents of College Administrative Services and the District Internal Auditor.
--- Acts in the Vice Chancellor of Business Services' stead during their absence.

Knowledge of:
--- Applicable District policies and regulations.
--- Budget and Accounting Manual for California Community Colleges and Contracted District Audit Manual for California Community Colleges.
--- California Education Code, Government Code and California Code of Regulations Title 5 requirements relating to accounting, budget, employee retirement systems, and payroll.
--- Computer systems and software applications related to area of assignment of fiscal management, payroll, and benefits, including capabilities and limitations.
--- Correct English usage, grammar, spelling, punctuation, and vocabulary.
--- District and college organization, operations and objectives.
--- Generally accepted accounting and auditing principles (GASB and GAAP).
--- Interpersonal skills including tact, patience and diplomacy.
--- Methods and techniques used in financial research, revenue forecasting, and program analysis.
--- Modern office practices, procedures, methods, and equipment.
--- Modern principles, practices, methods, and techniques, of finance administration to include accounting, budget development and control, grants management, payroll, cash flow management, investments, internal controls, and benefits administration.
--- Oral and written communication skills.
--- Organizational and management practices as applied to analysis and evaluation of assigned fiscal programs, policies, and operational needs.
--- Principles and practices of management, supervision, performance evaluation, and training.
--- Principles and practices of mathematics, statistics, and financial analysis.
--- Principles and practices of student financial aid programs.
--- Principles and practices of auxiliary organizations, including foundations and associated student body governments.
--- Public speaking and presentation skills.

Ability to:
--- Administer policies, regulations, and procedures for areas of assignment.
--- Analyze problems, identify alternative solutions, project consequences of proposed actions, garner consensus, and implement recommendations in support of goals.
--- Analyze, interpret, and evaluate the financial health and stability of the District and make recommendations for corrections, as appropriate.
--- Collect, compile and analyze data.
--- Communicate clearly, concisely and effectively, both orally and in writing, with diverse constituencies within and outside of the District.
--- Develop and recommend financial and business policies and procedures.
--- Develop, coordinate, and administer the District's budget, inclusive of all funds.
--- Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.
--- Establish and maintain cooperative and effective working relationships with others.
--- Exercise initiative and work independently with minimal administrative direction.
--- Forecast current and future revenues and expenditures affecting the District's financial condition, including receipts and disbursements and accruals and deferrals.
--- Implement new computer information systems.
--- Interpret and analyze financial and budget data and draw logical conclusions.
--- Interpret, apply, and explain applicable District policies and procedures.
--- Interpret, apply, and explain applicable local, State and federal laws and regulations.
--- Make clear and effective public presentations.
--- Meet schedules and timelines.
--- Operate computer and applications software, including database management, spreadsheet, word processing, and software related to area of assignment.
--- Operate modern office equipment such as computer, printer, calculator, copier, and facsimile machine.
--- Plan, prioritize, and organize work.
--- Plan, develop, organize, coordinate, direct, monitor, control, and evaluate a wide variety of District-wide fiscal functions and administrative services, operations, programs, and activities for a public entity, preferably in public education.
--- Prepare complex and comprehensive financial summaries, statements, reports, and analyses.
--- Prepare oral and written complex reports, financial statements, analyses, and recommendations.
--- Relate effectively to people of varied academic, cultural, and socioeconomic backgrounds using tact, diplomacy and courtesy.
--- Select, train, lead, direct, supervise, and evaluate the performance of managerial, professional, technical, and support personnel.
--- Understand and effectively and collaboratively work in a complicated multi-college environment, as well as within a system of community college districts.

--- Work cooperatively with District Information Technology to develop sound information and reporting systems and procedures related to area of assignment.

Job Requirements: Education and Experience Guidelines:
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.

Education/Training:
--- Bachelor's degree from an accredited college or university with major course work in finance, accounting, business administration, or a closely related field.

Experience:
--- At least seven years of increasingly responsible leadership experience in the development, organization, and direction of a district-wide or organization-wide range of fiscal and business services in an education setting, including at least five years in a supervisory capacity.

Desirable Qualifications:
--- Possession of an advanced degree in business administration, accounting, finance, or a closely related field from a regionally accredited institution or CPA certification.
--- Supervisory experience in public education fiscal services, preferably at a community college.
--- Prior experience in approaching work and interactions with colleagues and/or students in an equity minded manner. Ability to provide an inclusive and welcoming work/educational environment.

License or Certificate:
--- Valid California driver's license.

To Apply:
Please visit the District's Employment Opportunities website at for a detailed job description, to learn more about the District and to complete an on-line application.

NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. EQUAL OPPORTUNITY EMPLOYER

Keywords: The South Orange County Community College District, Mission Viejo , Executive Director of Fiscal Services, Accounting, Auditing , Mission Viejo, California