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Unit Secretary

Company: The Orchards
Location: Mission Viejo
Posted on: November 16, 2023

Job Description:

The Orchards is hiring a Part Time Unit Secretary

The Unit Secretary provides administrative and clerical support to Health Information/ Skilled Nursing department and supports Admissions & Social Services Department as needed

Part-Time: Friday, Saturday, and Sunday 9:00am -5:30pm

$18.50 per hour


Nursing Administration Support:

  • Schedules resident appointments and arranges transportation.
  • Prepare paperwork to send with patients going to physician office or clinic visits.
  • Programs devices in the Nurse Call system to page team members as needed to provide care.
  • Prepares admissions records, charts and ID bands for newly admitted residents.
  • Assists with discharge paperwork for discharging residents, as requested.
  • Schedules ultrasounds, x-rays and labs as requested.
  • Answers phone calls and exhibits excellent customer service and tact when dealing with physicians, residents, and families.
  • Monitors fax machine for lab, pharmacy, or x-ray reports; and gives reports to licensed nursing staff
  • Answers patient call bells and assists patients as needed and appropriate. Health Information Department Support:
    • Monitors timeliness of physician admission and routine monthly visits as needed.
    • Follow-up on patient medical record information to include but not limited to physician reports, test results, nursing documentation, etc.
    • Process chart requests as needed. Staffing and Scheduling:
      • Maintain a current listing of employee contact numbers for call-in; develop work schedules at least one month in advance. Utilizes Social Schedules application effectively for the department, if applicable.
      • Prepares and distributes a daily schedule for nurses and CNAs and posts the NHPPD form daily and trains others on days off.
      • Notify DON or designee of short staffing situations, contact replacement personnel and modify schedule when required during shift. Utilizes Social Schedules application effectively for the department, if applicable. QUALIFICATIONS:
        • Previous experience in a skilled nursing facility as a unit secretary, preferred
        • Knowledge of medical terminology
        • Basic computer knowledge and typing/data entry skills
        • Excellent written and oral communication skills
        • Excellent customer service skills and telephone etiquette
        • Must be able to concentrate with frequent interruptions
        • Ability to function independently, with little direct supervision
        • Must have the ability to organize, prioritize and meet deadlines, maintain accuracy and detail orientation.
        • High school graduate, or equivalent

          Come join our dynamic team at a place where you can impact the lives of others!


          . #ZR


Keywords: The Orchards, Mission Viejo , Unit Secretary, Administration, Clerical , Mission Viejo, California

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