Unit Secretary

Company: The Orchards
Location: Mission Viejo
Posted on: November 16, 2023

Job Description:

The Orchards is hiring a Part Time Unit Secretary

The Unit Secretary provides administrative and clerical support to Health Information/ Skilled Nursing department and supports Admissions & Social Services Department as needed

Part-Time: Friday, Saturday, and Sunday 9:00am -5:30pm

$18.50 per hour

PRINCIPLE DUTIES:

Nursing Administration Support:

• Schedules resident appointments and arranges transportation.
• Prepare paperwork to send with patients going to physician office or clinic visits.
• Programs devices in the Nurse Call system to page team members as needed to provide care.
• Prepares admissions records, charts and ID bands for newly admitted residents.
• Assists with discharge paperwork for discharging residents, as requested.
• Schedules ultrasounds, x-rays and labs as requested.
• Answers phone calls and exhibits excellent customer service and tact when dealing with physicians, residents, and families.
• Monitors fax machine for lab, pharmacy, or x-ray reports; and gives reports to licensed nursing staff
• Answers patient call bells and assists patients as needed and appropriate. Health Information Department Support:
  • Monitors timeliness of physician admission and routine monthly visits as needed.
  • Follow-up on patient medical record information to include but not limited to physician reports, test results, nursing documentation, etc.
  • Process chart requests as needed. Staffing and Scheduling:
    • Maintain a current listing of employee contact numbers for call-in; develop work schedules at least one month in advance. Utilizes Social Schedules application effectively for the department, if applicable.
    • Prepares and distributes a daily schedule for nurses and CNAs and posts the NHPPD form daily and trains others on days off.
    • Notify DON or designee of short staffing situations, contact replacement personnel and modify schedule when required during shift. Utilizes Social Schedules application effectively for the department, if applicable. QUALIFICATIONS:
      • Previous experience in a skilled nursing facility as a unit secretary, preferred
      • Knowledge of medical terminology
      • Basic computer knowledge and typing/data entry skills
      • Excellent written and oral communication skills
      • Excellent customer service skills and telephone etiquette
      • Must be able to concentrate with frequent interruptions
      • Ability to function independently, with little direct supervision
      • Must have the ability to organize, prioritize and meet deadlines, maintain accuracy and detail orientation.
      • High school graduate, or equivalent
        
        Come join our dynamic team at a place where you can impact the lives of others!
        
        https://visitorchards.com/careers/
        
        . #ZR
        
        #INDSJ

Keywords: The Orchards, Mission Viejo , Unit Secretary, Administration, Clerical , Mission Viejo, California