Real Estate Transaction Coordinator Assistant

Company: Stubbs & Bammer Luxury Group at First Team Real Es
Location: Mission Viejo
Posted on: September 6, 2020

Job Description:

We are searching for a transaction coordinator to assist our real estate team. You'll manage all administrative aspects of the transaction from contract to close, including providing assistance with escrow-related documentation, scheduling inspections and repairs, and acquiring seller approval for offers and counteroffers. The ideal candidate will have excellent communication skills and love working with people. If you're looking for a place to advance your real estate career - come grow with us!

Responsibilities:

Obtain seller's approval for the buyer's offers and counteroffers to ensure the transaction process goes as quickly as possible
Look over all paperwork to confirm they have the correct signatures and dates, assuring that the closing process has been done accurately and efficiently
Help agents, customers, and other parties with all escrow paperwork, including appraisals, titles, and mortgage loans
Input client information into the client database system, track transaction activities, and submit each necessary document to the office broker for file compliance
Supervise all administrative duties for home buyer and seller transactions from contract to close
Coordinate and attend all closing procedures, such as moving schedules
Responsibilities include, but are not limited to:
--- Prepare all materials such as the Listing Agreement and all required disclosures and documents
--- Obtain all necessary signatures on all disclosures and other necessary documentation
--- Coordinate agent showings and obtain feedback
--- Coordinate with agent to open escrow
--- Coordinate with buyers and sellers through the escrow process
--- Input listing information into MLS and update as needed
--- Submit all necessary documentation to office broker for file compliance
--- Input all necessary information into client database and transaction management systems
--- Oversee all aspects of buyer and seller transactions from executed purchase agreement to closing
--- Regularly update and maintain communication with clients, agents, title, lender, escrow officer, etc.
--- Coordinate inspections
--- Coordinate moving/possession schedules
--- Maintain an organized calendar for all transactions, contingency dates, and deadlines for the agent, the team and the buyers and/or sellers
--- At escrow, make sure all documents are delivered to all the correct parties
--- Respond to phone calls and emails
--- Copy, type and process transaction documents
--- Maintain and track deadlines as this is crucial for the role

Qualifications:

Candidates should be organized and able to communicate written and verbal information to clients accurately and clearly
Background or knowledge of the real estate industry, transaction coordination, titles, and mortgages preferred
Real estate license preferred
High school or equivalent required, some college experience preferred
Motivated to serve people and provide excellent customer service


About Company:
Larry Bammer and Christian Stubbs are the team leaders of Stubbs & Bammer Luxury Group. Our home base is at the First Team Real Estate Mission Viejo office located on Crown Valley. We are a highly motivated, modern, tech-friendly team with three agents focussed on residential real estate. Our clients come first but we love to have fun working together to make dreams come true! Larry has been licensed selling homes since 2005. Come join the #1 selling team at First Team Mission Viejo!

Keywords: Stubbs & Bammer Luxury Group at First Team Real Es, Mission Viejo , Real Estate Transaction Coordinator Assistant, Other , Mission Viejo, California