Donor Relations Events Coordinator - Foundation
Company: Providence Health & Services
Location: Mission Viejo
Posted on: August 5, 2022
Advance your career working at a Magnet recognized hospital
known for clinical quality and patient safety. Providence St.
Joseph Health offers a comprehensive range of benefits including
but not limited to professional advancement, extensive health and
program wellness offerings as well as competitive compensation,
PTO, and retirement plans. We look forward to hearing from you! We
are looking for a Donor Relations/Events Coordinator for the
Foundation at Mission Hospital Regional Medical Center. Location:
Mission Viejo, CA Work Schedule: Full time - 80 Biweekly Hours
Shift: 8-hour, Days Job Summary: Reporting to the ministry
Director, Philanthropy, the Donor Relations/Events Coordinator
(DR/EC) will provide direct administrative support to the ministry
Foundation's Philanthropic Gift Advisors. This person will be
detail-oriented in upholding open lines of communication with
donors, prospects and grateful patients, and handle all facets of
gift processing while maintaining a donor database containing
essential information and key foundation contacts. The DR/EC will
also be responsible for providing support in the planning,
coordination and implementation of committee meetings and special
events. This position will interact with a wide variety of internal
and external constituents and will require a high degree of
professionalism along with strong communication and interpersonal
skills and a customer service-oriented mindset. Essential
- Demonstrates Providence Health System's core values of
Compassion, Dignity, Justice, Excellence and Integrity to donors,
volunteers, employees, and visitors; and provides quality service
in the performance of work assignments and duties.
- Maintains established department/hospital policies, procedures,
- Coordinates all donor research from patient records in EPIC to
donor prospects in RE.
- Coordinates all committee meetings including agendas, minutes,
meeting reminders and follow up with board members and
- Exercises discretion, diplomacy, and independent judgment when
dealing with internal and external clients and confidential
information for the Foundation.
- Performs basic administrative functions (i.e. answers
telephones and takes messages, maintains accurate record keeping,
appointment calendars, manages multiple schedules, coordinates
meetings, makes travel arrangements, handles incoming mail, expense
reports, distributes correspondence and other materials to
appropriate staff, etc.).
- Handles gift processing activities such as deposits, donor
acknowledgment letters, pledge reminders, receipts, etc. in a
- Generates and merges lists from CRM system and other software
to support personalized donor-related acknowledgment letters.
- Responds promptly to patient/donor inquiries and/or refers to
appropriate department for resolution.
- Prepares, composes and edits letters, proposals, statement of
intents and general foundation correspondence under the supervision
of the Senior Philanthropic Gift Advisor and Philanthropic Gift
- Coordinates and oversees all aspects of the gift-in-kind
program by liaising with internal and external stakeholders,
developing acknowledgment letters, and producing and maintaining
- Tracks, enters, and updates donor information and runs reports
for Philanthropic Gift Advisors within CRM system such as contact
reports, demographics, communication, moves management steps, event
- Schedules, coordinates and when appropriate, attends internal
and external stakeholder meetings and takes notes/minutes. Duties
including managing meeting logistics, the development of
pre-meeting materials including agendas, PowerPoint presentations,
hand-outs and briefings, and accurate note taking.
- With the support of, and/or under the direction of the manager,
plans, coordinates and executes special events including webinars,
virtual meetings, town halls within prescribed budgets.
Responsibilities include support in developing scope of work,
soliciting bids, creating planning and event timelines, development
of communication pieces, briefings, cash gift and sponsorship
solicitations, gift-in-kind solicitations, volunteer management,
acknowledgments, recognition, and timely report filing. When
needed, the DR/EC will act as a liaison to internal and external
groups that organize fundraisers on behalf of Providence Saint
- Coordinates the production of all event-related materials,
including electronic and paper save-the-dates, invitations,
programs, ad journals, signage, host gifts, attendee gift bags,
thank you notes, etc.
- With the support of, and/or under the direction of the manager,
manages event contracts, billing and budgets and maintain accurate
and clear records, files and correspondence for each event.
- Hires and oversees event photography and the printing of
- Keeps professional growth and development as a priority.
- Attends meetings and in-service trainings as required.
- Ability and willingness to work occasional nights and
- Performs other duties as assigned or requested. Skills:
- The candidate must also possess leadership capabilities to
develop staff and volunteers, possess outstanding analytical and
evaluative skills, and exhibit excellent communication,
interpersonal, organizational, and administrative skills.
- Strong interpersonal and communication (written and verbal)
- Advanced working knowledge of all Microsoft Office products, as
well as, a working knowledge of fundraising software. Minimum
Position Requirements: Education: Bachelor's Degree, or 4 years of
working in a fast paced environment. Experience:
- 5 years successful administrative track record.
- Demonstrated experience working within time-intensive,
results-oriented environment preferably a hospital, academic or
nonprofit research organization. Preferred Position Qualifications:
Experience: Campaign experience. Apply Today! Applicants that meet
qualifications will receive a text message with additional
questions from our Modern Hire system. At Mission Hospital with
locations in Mission Viejo and Laguna Beach, CA our core values of
Compassion, Dignity, Justice, Excellence and Integrity translate
into an environment where the welfare of our patients always comes
before the bottom line. As a member of Providence Health System, we
serve all of south Orange County. Mission Hospital Mission Viejo is
a Level II Trauma Center and is the area's designated regional
trauma center. We have Centers of Excellence in heart, maternity,
trauma, breast care, spine, vascular, stroke and brain injury.
Mission Hospital Laguna Beach provides local coastal communities
with 24-hour emergency department services, medical/surgical
services, behavioral health programs including inpatient and
outpatient psychiatric and chemical dependency services and an
outpatient eating disorder program. Mission Surgery Center performs
approximately 4,500 annual surgeries and provides a safe and
convenient outpatient setting. It is accredited by the
Accreditation Association of Ambulatory Health Care. We've received
two Beacon Awards for clinical excellence and in 2012 we received
Magnet Designation which recognizes hospitals for top patient care,
quality nursing and innovations in nursing and healthcare. We offer
a collegial work environment with competitive salaries and
benefits. Mission Hospital provides equal employment opportunities
(EEO) to all employees and applicants for employment without regard
to race, color, religion, sex, national origin, age, disability or
genetics. In addition to federal law requirements, Mission Hospital
complies with applicable state and local laws governing
nondiscrimination in employment in every location in which the
company has facilities. This policy applies to all terms and
conditions of employment, including recruiting, hiring, placement,
promotion, termination, layoff, recall, transfer, leaves of
absence, compensation and training. Positions specified as "on
call/per diem" refers to employment consisting of shifts scheduled
on as "as needed basis" to fill in for staff vacancies. Company:
Mission Hospital Regional Medical Center Category: Administrative (
Non-clinical) Req ID: R351581
Keywords: Providence Health & Services, Mission Viejo , Donor Relations Events Coordinator - Foundation, Other , Mission Viejo, California
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