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Donor Relations Events Coordinator - Foundation

Company: Providence Health & Services
Location: Mission Viejo
Posted on: August 5, 2022

Job Description:

Advance your career working at a Magnet recognized hospital known for clinical quality and patient safety. Providence St. Joseph Health offers a comprehensive range of benefits including but not limited to professional advancement, extensive health and program wellness offerings as well as competitive compensation, PTO, and retirement plans. We look forward to hearing from you! We are looking for a Donor Relations/Events Coordinator for the Foundation at Mission Hospital Regional Medical Center. Location: Mission Viejo, CA Work Schedule: Full time - 80 Biweekly Hours Shift: 8-hour, Days Job Summary: Reporting to the ministry Director, Philanthropy, the Donor Relations/Events Coordinator (DR/EC) will provide direct administrative support to the ministry Foundation's Philanthropic Gift Advisors. This person will be detail-oriented in upholding open lines of communication with donors, prospects and grateful patients, and handle all facets of gift processing while maintaining a donor database containing essential information and key foundation contacts. The DR/EC will also be responsible for providing support in the planning, coordination and implementation of committee meetings and special events. This position will interact with a wide variety of internal and external constituents and will require a high degree of professionalism along with strong communication and interpersonal skills and a customer service-oriented mindset. Essential Functions:

  • Demonstrates Providence Health System's core values of Compassion, Dignity, Justice, Excellence and Integrity to donors, volunteers, employees, and visitors; and provides quality service in the performance of work assignments and duties.
  • Maintains established department/hospital policies, procedures, and objectives.
  • Coordinates all donor research from patient records in EPIC to donor prospects in RE.
  • Coordinates all committee meetings including agendas, minutes, meeting reminders and follow up with board members and nominees.
  • Exercises discretion, diplomacy, and independent judgment when dealing with internal and external clients and confidential information for the Foundation.
  • Performs basic administrative functions (i.e. answers telephones and takes messages, maintains accurate record keeping, appointment calendars, manages multiple schedules, coordinates meetings, makes travel arrangements, handles incoming mail, expense reports, distributes correspondence and other materials to appropriate staff, etc.).
  • Handles gift processing activities such as deposits, donor acknowledgment letters, pledge reminders, receipts, etc. in a timely fashion.
  • Generates and merges lists from CRM system and other software to support personalized donor-related acknowledgment letters.
  • Responds promptly to patient/donor inquiries and/or refers to appropriate department for resolution.
  • Prepares, composes and edits letters, proposals, statement of intents and general foundation correspondence under the supervision of the Senior Philanthropic Gift Advisor and Philanthropic Gift Advisor.
  • Coordinates and oversees all aspects of the gift-in-kind program by liaising with internal and external stakeholders, developing acknowledgment letters, and producing and maintaining accurate reporting.
  • Tracks, enters, and updates donor information and runs reports for Philanthropic Gift Advisors within CRM system such as contact reports, demographics, communication, moves management steps, event registration, etc.
  • Schedules, coordinates and when appropriate, attends internal and external stakeholder meetings and takes notes/minutes. Duties including managing meeting logistics, the development of pre-meeting materials including agendas, PowerPoint presentations, hand-outs and briefings, and accurate note taking.
  • With the support of, and/or under the direction of the manager, plans, coordinates and executes special events including webinars, virtual meetings, town halls within prescribed budgets. Responsibilities include support in developing scope of work, soliciting bids, creating planning and event timelines, development of communication pieces, briefings, cash gift and sponsorship solicitations, gift-in-kind solicitations, volunteer management, acknowledgments, recognition, and timely report filing. When needed, the DR/EC will act as a liaison to internal and external groups that organize fundraisers on behalf of Providence Saint Joseph Foundation.
  • Coordinates the production of all event-related materials, including electronic and paper save-the-dates, invitations, programs, ad journals, signage, host gifts, attendee gift bags, thank you notes, etc.
  • With the support of, and/or under the direction of the manager, manages event contracts, billing and budgets and maintain accurate and clear records, files and correspondence for each event.
  • Hires and oversees event photography and the printing of photos, etc.
  • Keeps professional growth and development as a priority.
  • Attends meetings and in-service trainings as required.
  • Ability and willingness to work occasional nights and weekends.
  • Performs other duties as assigned or requested. Skills:
    • The candidate must also possess leadership capabilities to develop staff and volunteers, possess outstanding analytical and evaluative skills, and exhibit excellent communication, interpersonal, organizational, and administrative skills.
    • Strong interpersonal and communication (written and verbal) skills.
    • Advanced working knowledge of all Microsoft Office products, as well as, a working knowledge of fundraising software. Minimum Position Requirements: Education: Bachelor's Degree, or 4 years of working in a fast paced environment. Experience:
      • 5 years successful administrative track record.
      • Demonstrated experience working within time-intensive, results-oriented environment preferably a hospital, academic or nonprofit research organization. Preferred Position Qualifications: Experience: Campaign experience. Apply Today! Applicants that meet qualifications will receive a text message with additional questions from our Modern Hire system. At Mission Hospital with locations in Mission Viejo and Laguna Beach, CA our core values of Compassion, Dignity, Justice, Excellence and Integrity translate into an environment where the welfare of our patients always comes before the bottom line. As a member of Providence Health System, we serve all of south Orange County. Mission Hospital Mission Viejo is a Level II Trauma Center and is the area's designated regional trauma center. We have Centers of Excellence in heart, maternity, trauma, breast care, spine, vascular, stroke and brain injury. Mission Hospital Laguna Beach provides local coastal communities with 24-hour emergency department services, medical/surgical services, behavioral health programs including inpatient and outpatient psychiatric and chemical dependency services and an outpatient eating disorder program. Mission Surgery Center performs approximately 4,500 annual surgeries and provides a safe and convenient outpatient setting. It is accredited by the Accreditation Association of Ambulatory Health Care. We've received two Beacon Awards for clinical excellence and in 2012 we received Magnet Designation which recognizes hospitals for top patient care, quality nursing and innovations in nursing and healthcare. We offer a collegial work environment with competitive salaries and benefits. Mission Hospital provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Mission Hospital complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Positions specified as "on call/per diem" refers to employment consisting of shifts scheduled on as "as needed basis" to fill in for staff vacancies. Company: Mission Hospital Regional Medical Center Category: Administrative ( Non-clinical) Req ID: R351581

Keywords: Providence Health & Services, Mission Viejo , Donor Relations Events Coordinator - Foundation, Other , Mission Viejo, California

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